Manage administrative tasks related to the recruiting process in the applicant tracking system, including posting positions, tracking candidate progress, and maintaining accurate records
Coordinate interview scheduling and logistics across multiple time zones
Support candidate communications throughout the hiring process to ensure a positive experience
Prepare and send offer letters and manage pre-employment documentation
Administer new hire paperwork, background checks, E-Verify, and I-9 verification
Coordinate onboarding logistics, including orientation scheduling and system access requests
Support recruiting inbox management and respond to internal and external inquiries
Assist with travel arrangements for candidates when needed
Provide general administrative support to the HR team, including document management, record keeping, and compliance tracking
Assist with other recruiting-related tasks and special projects as needed

2-5 Years of experience in a recruiting or human resources administrative capacity
BA/ BS or equivalent experience
BambooHR and Paychex experience preferred
Organizational skills
Attention to detail
Approachable and friendly presence
Proactive and strong communication skills
Experience with Applicant Tracking Systems (ATS) and Reporting
Ability to work successfully and professionally with all levels of employees within and outside the organization.
Proven ability to prioritize and handle multiple tasks at once.
Willingness to solve problems and make suggestions for improvements.

Healthcare: Medical, dental, vision, basic life and AD&D insurance
Paid Company and Floating Holidays: 7 paid company and 2 floating holidays annually
Vacation: 2 weeks accrued paid vacation based on length of service. Vacation may vary by level.
Sick and Safe Time: 80 hours annually
Retirement Plan: 401k plan with an employer match

HR Coordinator

Key skills