Provide day-to-day administrative support to the PMO and wider project team
Manage training administration, including the creation of training certificates, attendance registers, and competence documentation for all customer and in-country partner training courses
Perform quality assurance checks on project documentation, including work instructions, customer presentations, and engineering documents
Schedule meetings, prepare agendas, and accurately record and distribute meeting minutes
Provide administrative support to the Sales Team as part of the Tender/Bid process
Collect information from project teams to develop and communicate success stories and updates for internal bulletin boards and communications
Prepare high quality project status reports, dashboards, and presentations for stakeholders
Support procurement activities, including raising shipping requests and coordinating task assignments for in-country partners using Zuper
Maintain and regularly update the project Actions Log to ensure accountability and follow-up
Maintain and regularly update the project Whereabouts Planner to ensure visibility for resource planning process
Ad-hoc support to PMO Manager and Programme Director

Strong organisational and administrative skills
Excellent written and verbal communication abilities
High attention to detail with strong quality assurance capability
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Ability to manage multiple tasks and meet deadlines
Experience supporting project teams or working within a PMO environment (preferred)
Familiarity with procurement processes and task management systems (e.g., Zuper) is an advantage
Appreciation of cultural differences in overseas territories and ability to communicate well with overseas colleagues
Desire to build a solid, secure career with a rapidly growing company

Project Administrator

Key skills