Manage inbox, calendar, and daily priorities across multiple time zones (UK, AUS, US)
Draft and send emails to investors, partners, legal, and customers
Prepare meeting briefs and follow-ups
Keep tasks moving, chase people, deadlines, and outcomes
Maintain investor CRM (pipeline, status, notes)
Coordinate meetings, follow-ups, and document sharing
Assist with pitch decks, memos, and data room organization
Track commitments, SAFE/convertible discussions, and timelines
Coordinate with lawyers, accountants, and advisors
Manage contracts, documents, and signatures
Organize company records (cap table, agreements, financials)
Support compliance/admin across AU, UK, and international entities
Assist with outreach and follow-ups to prospects
Manage CRM updates (HubSpot or similar)
Prepare proposals, presentations, and sales materials
Coordinate demos and client communications
Liaise with designers, developers, and agencies
Track website updates, branding work, and deliverables
Coordinate content (LinkedIn, website, investor updates)
Ensure execution against deadlines
Manage travel, bookings, and logistics
Handle personal admin (payments, reminders, coordination)
Reduce cognitive load so the Founder can focus on high-value work

2+ years as a Virtual Assistant / Executive Assistant / Operations role
Experience supporting a founder or startup is a strong advantage
Strong written communication (professional, concise, confident)
Ability to handle sensitive and confidential information with discretion (NDA required)
Comfortable with tools including: Google Workspace / Microsoft 365, Slack, HubSpot or similar CRM, Notion / task management tools
Experience with fundraising processes
Understanding of startups, SaaS, or HR tech
Exposure to legal/financial documents
Experience working across multiple time zones

Admin Assistant

Key skills