Contract Administrator

Role Overview

• First point of contact with Receiving Facility(ies) and Eligible Community Contractors(s)
• Create, modify, complete, and file compliance checklists that verify all contractual obligations are being satisfied
• Complete data analysis and reconciliation of contractor data and submit invoices accordingly
• Request, receive, review, and file all compliance documents by contract deadlines
• Identify, communicate, and, resolve contract deficiencies/violations in a timely manner
• Follow up and document deficiencies/violations and resolution(s)
• Escalate issues that cannot reasonably be addressed to RLG management
• Maintain all documents related to the contract(s) in a centralized filing system
• Provide support and training to Receiving Facility (RF) and Eligible Community (EC) Contractor(s) to ensure contract compliance and data reporting requirements are satisfied
• Complete data analysis, and reconciliation, identify errors, and ensure corrections are made by the EC Collection Contractor(s) in a timely manner
• Input data into centralized systems as required
• Identify, assess, and report risks, issues, concerns, and opportunities for improvement for consideration by RLG Management
• Ensure all compliance documents are requested, received, reviewed, and filed by contract deadlines
• Respond to and coordinate emergency and contingency issues, where necessary
• Oversee the collection, preparation, storage, and shipment of material samples to a centralized RLG auditing facility
• Oversee the delivery of blue box materials from all EC sources to the approved RF.
• Undertake regular site visits and physical inspections of RFs
• Ensure contract compliance at the approved RF with regard to wait times, weigh scale protocols, tipping procedures, etc.
• Comfortable driving/travelling in inclement weather throughout Ontario
• Comfortable working around large equipment such as front-end loaders, skid steers, transport trucks, etc.
• Willing to work outside in all weather conditions at a waste management facility
• Willing to work outside of normal business hours, as overtime, as required
• Other duties as assigned

Requirements

• Minimum 2 years of operational contract administration and compliance experience
• Minimum 2 years of proven experience meeting deliverables while working remotely at various locations
• Project Management experience would be considered an asset
• Proven experience working in an operational environment with tight deadlines
• Experience with data analytics, logistics, waste management service delivery, contract management, project management, and communications
• Experience performing program audits, identifying deficiencies, and recommending corrections
• Knowledge of various municipal, provincial, and federal legislation (e.g., Occupational Health and Safety, Environmental Protection, by-laws, etc.)
• Experience working in the waste management industry is considered an asset.

Benefits

• Comprehensive Health Benefits: We’ve got you covered with Health, Dental, and Vision insurance.
• RRSP Matching Program: Plan for the future with confidence—our employer-matching RRSP contributions help you build long-term security.
• Wellness Account: Your well-being matters. Use your wellness account for gym memberships, mental health resources, fitness classes, and more.
• Flexible Work Options: Work-life balance is key. Enjoy flexible hours and a hybrid work model (remote/in-office) that fits your lifestyle.
• Learning & Growth Opportunities: We support your professional development with access to LinkedIn training, mentorship, and advancement opportunities.
• Collaborative, Global Environment: Work closely with passionate teams across North America and connect with colleagues in other regions for exciting cross-border projects.
• Inclusive & Equal Opportunity Employer: We’re committed to creating a workplace that celebrates diversity and inclusion. Everyone is welcome.