Executive Assistant to the Executive Director, Managing Director

Role Overview

• Your primary responsibility will be to support the Executive Director and the Managing Director, while also supporting the wider leadership team as needed.
• The Executive Director is based in London, where there is a Meliore office, while the rest of the leadership team is located across Europe and the United States.
• You will work closely with the Project Coordinator and CommsHub’s leadership team, Operations and Leadership structures across the Meliore Foundation to ensure consistent, high-quality support and excellence across all areas.
• Oversee the Executive Director’s email inbox, including identifying priority emails and to-dos, ensuring follow-up is completed and drafting responses as needed;
• Assist in the drafting, formatting and editing of internal documents (e.g. papers, presentations, etc.);
• Coordinate and plan extensive international travel for the CommsHub leadership team, and support the organization of in-person team gatherings;
• Retrieve and process expenses, including invoice management, reviewing budget reports and cost centre approvals where relevant;
• Provide project support where needed for projects, working groups and events owned and/or contributed to by the CommsHub team;
• Support other team members as needed with wider adhoc administrative and project tasks (e.g. team meetings, internal communications, event planning, etc.), including the contribution to a standardised delivery of excellence and reliability;
• Oversee and track actions agreed in meetings, ensuring timely follow-up with team members on deliverables;
• Maintain regular communication with the CommsHub Steering Committee and address their inquiries promptly;
• Undertake other reasonable duties as requested.

Requirements

• Relevant work experience as an Executive Assistant or experience in a similar position working for a busy principal or principals, with a proven track record of autonomously managing a complicated schedule, with upward management skills developed in a fast-paced, global, impact-driven environment;
• The disposition to work generously with colleagues in an international, multicultural community of peers, and the ability to work across international norms and values;
• The versatile and adaptable skills necessary to flourish in a fast-paced and wide-ranging work environment where remote work is the norm;
• Proactive and autonomous attitude and approach, creative problem-solving skills;
• Flexibility to deal with last-minute urgent requests;
• Excellent communication skills with a good level of English (written and spoken), other languages an asset;
• Ability to process information and connect dots (lateral thinking);
• Familiarity with meeting coordination and stakeholder management;
• Excellent attention to detail, diligence and reliability;
• The versatile and adaptable skills necessary to flourish in a fast-paced and wide-ranging work environment and work across time zones using tools such as Zoom, Slack, Asana, and email (Google Workspace);
• Excellent skills in planning and able to take initiative and work independently with a hands-on attitude;
• Capacity to prioritise and manage own workload;
• Tactful with colleagues and discrete with high-level information;
• A significant interest in climate and the environment;

Benefits

• Be part of a remote-first, international network of professionals working on climate, energy and nature. We offer coworking access in some locations.
• Work with a bunch of dynamic, culturally diverse individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work.
• A full-time position for 12 months, with possible renewal after one year. Only candidates with the right to work in their location will be considered.