Own the complete AP cycle including invoice receipt, GL coding, approval routing, and payment execution
Ensure all vendor bills, subscriptions, and recurring obligations are paid accurately and on schedule with no surprises
Build and maintain a proactive payment processing cycle
Manage vendor records including W-9s, banking details, and fully executed contracts
Own the Ramp platform for corporate card management, expense categorization, reimbursements, and reconciliation
Identify and resolve invoice discrepancies, duplicate payments, and vendor disputes independently or escalate with context
Prepare and post journal entries for accruals, prepayments, reclassifications, and adjustments
Own reconciliations and work papers for cash, accounts payable, fixed assets, prepaids, and other assigned balance sheet accounts
Support the monthly close process, ensure the AP sub-ledger ties to the GL, flag variances, and provide clear commentary on large fluxes
Assist in preparing financial schedules, flux analysis, and ad hoc reports for leadership
Write and maintain SOPs for all AP and accounting processes, building a documented and repeatable system from the ground up
Proactively identify workflow gaps and implement improvements that reduce manual and reactive work
Build and maintain dashboards and work papers for vendor tracking, expense analysis, and close reporting
Collaborate with the finance team to improve internal controls and financial hygiene as the company scales

Bachelor's degree in Accounting, Finance, or a closely related field
3 to 5 years of hands-on experience in a staff accountant or full-cycle accounting role
Solid understanding of GAAP including journal entries, accruals, reconciliations, and the full accounting cycle
Advanced Excel proficiency including pivot tables, VLOOKUP and XLOOKUP, SUMIFS, and the ability to build clean organized work papers independently
Experience with expense management or AP platforms such as Ramp, Bill.com, Concur, or similar
Strong written communication: clear, professional documentation and SOPs that require no follow-up to understand
Ownership mindset: things do not fall through the cracks on your watch
Systems thinker: when something breaks twice you build a process so it does not happen a third time
Self-starter: you find the problem, flag it, and fix it without waiting to be told

Staff Accountant

Key skills