Document Administration, Office Assistant

Role Overview

• Create and maintain a register of all manuals, policies, and controlled forms, including a schedule for document review and amendments
• Control access to documents and ensure proper distribution to relevant stakeholders
• Facilitate the document amendment process, including tracking amendment requests, obtaining approval for requested changes from the document owner, editing of the document and distributing and tracking updated documents
• Apply document control procedures to ensure the integrity of company documentation, including the management of printed documents and protection of electronic documents
• Working with various departments, assisting in the documentation of policies and procedures, following established document standards; creating templates to assist in the creation of standardized documentation
• Assist with outbound Purolator, priority post, packages, courier services, and other correspondence as needed
• Manage the front door
• Receive deliveries, vendors and guests
• Assist with Kitchen duties as needed
• Assist with food for staff meetings, monthly birthdays and pizza, BBQ lunches, other
• Support missionary Home Office visits and Candidate Orientation as required

Requirements

• Proficiency in MS Office with expertise in Word, Excel, and PowerPoint
• Strong sense of ethical integrity and the ability to handle sensitive/confidential information with tact and discretion
• Ability to work individually as well as part of a team
• Exceptional verbal and written communication skills
• Clear police record and vulnerable sector check
• Driver’s License, ability to work in office full time