Procurement Specialist

Role Overview

• Develop and update Procurement Plans, ensuring alignment with World Bank regulations and project priorities
• Monitor implementation of approved procurement plans and flag delays or risks
• Provide advisory support on procurement policies, procedures, and sourcing strategies
• Support capacity building and training of internal staff involved in procurement processes
• Prepare and issue compliant bidding documents in line with Standard Procurement Documents and World Bank guidelines
• Manage tender processes including publication, bid receipt, and coordination of bid openings
• Support evaluation of bids, quotations, and proposals in accordance with defined criteria
• Manage clarifications, amendments, and extensions during procurement processes
• Prepare contract award documentation, including notifications and contract agreements
• Ensure all procurement activities adhere to World Bank regulations and internal controls
• Manage STEP system updates and ensure timely submission of procurement documentation for review and approval
• Handle bidder communications, including complaints and debriefing processes
• Identify and escalate risks, including unethical procurement practices
• Ensure transparency and consistency across all procurement activities
• Prepare and consolidate monthly, quarterly, and annual procurement performance reports
• Maintain a centralized procurement filing system ensuring completeness and audit readiness
• Ensure all procurement documentation is properly archived and easily retrievable
• Support internal and external audits, including World Bank post-procurement reviews
• Manage contract award processes and support negotiation and contract finalization
• Maintain and update the contract registry in line with approved formats
• Monitor contract implementation to ensure delivery against agreed terms and timelines
• Review and validate payment requests against contractual milestones
• Support resolution of contractual disputes and facilitate negotiations where required
• Ensure proper contract closure and documentation upon completion

Requirements

• Demonstrated experience managing procurement for World Bank or similar multilateral-funded projects
• Proven track record in handling procurement across goods, works, and consulting services
• Experience supporting large-scale, multi-country or regional development programmes
• Background in procurement planning, implementation, and contract management oversight
• Experience in training or building capacity of internal teams on procurement processes
• Strong knowledge of World Bank Procurement Regulations and Standard Procurement Documents
• Ability to manage full procurement lifecycle including compliance, evaluation, and contract award processes
• Experience with procurement systems such as STEP or similar digital platforms
• Strong contract management capability, including performance monitoring, dispute resolution, and payment validation
• Ability to ensure governance, transparency, and audit-compliant procurement processes
• Strong attention to detail and commitment to compliance and ethical standards
• Ability to operate effectively across multiple stakeholders and functions
• Strong communication skills, particularly in managing bidder queries and procurement clarifications
• High level of integrity and sound professional judgment
• Ability to manage competing priorities in a structured and timely manner