Coordinate and manage relationships with multiple vendors and contractors
Track project timelines, deliverables, and vendor performance
Serve as a central point of contact across internal teams and external partners
Foster open communication across internal teams, vendors, and external partners
Anticipate operational needs and address challenges in a timely and effective manner
Serve as a key point of contact for vendors, internal departments, and stakeholders, resolving issues and ensuring alignment
Manage and coordinate multiple vendors and contractors, ensuring deliverables are met on time and within scope
Identify alternative approaches to problem-solving and troubleshoot operational challenges
Monitor, review, and manage submissions or approvals in accordance with company protocols
Track project progress, ensuring deadlines and key milestones are met
Facilitate cross-functional collaboration to ensure smooth execution of projects
Communicate updates, changes, and project needs clearly to all stakeholders
Support large-scale operational initiatives involving multiple moving parts and teams
Ensure a high level of customer service and responsiveness across all interactions
Prepare reports, updates, and project documentation as required
Fully execute and deliver on assigned projects and initiatives
Stay current with tools, systems, and best practices to improve efficiency and execution

2+ years of experience in vendor management and/or project coordination, operations
Experience coordinating office moves, facilities, or large operational projects preferred
Strong organizational and multitasking skills
Excellent communication and stakeholder management abilities
Ability to manage competing priorities in a fast-paced environment
Proficiency in Microsoft Office and/or project management tools
Preferred Qualifications: Experience supporting large, multi-phase projects with multiple vendors

Comprehensive medical, prescriptions, dental and vision plans
401(k) plan with a discretionary company match
Shareholder Purchase and Reinvestment Plan
Basic life and accidental death and dismemberment insurance premium paid by the company
Voluntary supplemental life insurance for employees, spouses and dependent children
Fertility and Family Building Benefits
Paid Disability benefits
Paid time off programs
11 Company paid holidays per year
Flexible spending account
Health savings account (available to High Deductible Health Plan participants only)
Employee Assistance Program
Educational Assistance Program
Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
Transportation benefit plan for mass transit, parking and vanpool, in several markets

Project Coordinator – Vendor & Operations Focused

Key skills