Legal Administrative Assistant

Role Overview

• Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures.
• Prepares legal documents from written and oral drafts and dictation, including creating shell pleadings and discovery in a properly formatted document.
• Creates drafts and standard correspondence to courts, clerks, and opposing counsel, etc. as required.
• Creates, edits, formats, and proofreads documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail.
• Creates Table of Contents; Table of Authorities; and other formatting items such as, headers, footers, signature blocks, etc.
• Knowledge of e-filing process and is adept at learning local rules for courts in multiple jurisdictions.
• Creates case files electronically and manages appropriately allowing attorneys to locate or pull items from those files efficiently.
• Circulates file-stamped copies of filings.
• Pull documents and coordinate preparation of binders for items such as depositions, hearings and trial.
• Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (i.e., reserve conference room; making deposition arrangements).
• Scheduling meetings and travel itineraries based on attorney calendar availability.
• Processes bills; proofs billing sheets; reviews and edits bills.
• Processes new business requests by opening new matters; preparing and reviewing conflicts submissions; and closing matters appropriately.
• Manages workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other shared services to complete work.
• Ability to work with little supervision; prioritizes and anticipates work needs; works well under occasional periods of competing priorities and deadlines.
• Collaborates with administrative support staff (office services, word processing, accounting, IT, etc.) as necessary or appropriate to complete tasks.
• Performs legal assistant duties, as required.

Requirements

• Approximately three to five years on the job general litigation experience supporting attorneys representing taxpayers and preparing Forms 2848.
• Familiar with litigation against the IRS or other federal agencies.
• Ability to organize and prioritize tasks, as well as complete them within established time constraints. Consult with attorneys when priorities conflict.
• Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff to provide information with ordinary courtesy and tact. High level of interpersonal skills required to handle sensitive and confidential situations.
• Must have exceptional technical skills and an advanced-level working knowledge of the MS Office Suite.
• Excellent verbal and written communication skills. Proven proficiency using legal terminology and experience working in various practice areas.
• The ability to quickly learn and integrate new technical skills and knowledge; seeks out avenues to enhance technical skills.
• Ability and willingness to cross train across different legal departments within the firm. Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
• Ability to effectively gather and summarize information to complete tasks.
• Ability to adapt to differing and individual styles and administrative tasks applicable to a variety of practice areas.
• Ability to provide outstanding customer service to internal and external clients/contacts.

Benefits

• Normal office environment with little exposure to noise, dust, temperature, and the like.