Paralegal Assistant

Role Overview

• Provide administrative and substantive legal support to the Legal Affairs Division, including the CEO, outside counsel, and other authorized leaders.
• Assist with legal document preparation, contract coordination, compliance tracking, legal file management, and litigation support across Enterprise Management and its affiliated companies.
• Support U.S.-based legal workflows including document drafting, case management, client intake coordination, records requests, calendaring, and legal correspondence while maintaining organized records and efficient legal operations in a fast-paced, multi-entity remote environment.
• Prepare, format, and proofread legal documents including contracts, NDAs, MOUs, amendments, pleadings, correspondence, and compliance certifications.
• Assist with preliminary contract and legal document review to ensure completeness, consistency, and adherence to standard templates.
• Maintain document control systems including Google Drive, Legal Dropbox, and legal case management platforms.
• Organize and maintain legal files including vendor agreements, litigation records, regulatory documents, and corporate records.
• Receive, categorize, and route legal correspondence, records requests, and scanned documentation for legal review.
• Track contract deadlines, court dates, renewal schedules, and legal obligations using shared calendars and task management tools.
• Coordinate internal reviews, signature collection processes, and document routing for legal approvals.
• Schedule meetings and maintain communication logs with legal advisors, consultants, clients, and internal departments.
• Assist with client intake coordination and documentation gathering processes.
• Support records retrieval, document organization, and litigation support activities when required.
• Assist with preparing documentation required for regulatory compliance and organizational filings.

Requirements

• Associate’s degree or certificate in Legal Studies, Business Administration, or a related field (Bachelor’s preferred)
• Paralegal certificate (preferred)
• Minimum 1–3 years of experience in a paralegal, legal assistant, litigation support, or legal administrative support role
• Prior experience supporting U.S.-based legal workflows, attorneys, or regulatory environments strongly preferred
• Experience with legal document preparation, case management, calendaring, client intake, records requests, or litigation support preferred
• Experience using legal case management or legal workflow software preferred
• Strong English language proficiency required
• Spanish-English bilingual ability preferred
• Ability to pass background and reference checks

Benefits

• Ineligible