Provides high-level administrative support to the Chief Operations Officer for Group Technology and Transformation
Manages complex diaries, coordinates meetings and travel, and handles confidential information
Supports office operations
Organises complex travel plans and itineraries (local and international) and compiles documents for travel-related meetings
Facilitates visas, forex and booking as well as logistics
Responsible for office infrastructure including ordering stationery and developing an efficient filing system
Collates reports, business presentations, drafts correspondence, and takes minutes for meetings chaired by Executives
May manage a budget or significant spending on a budget and ensures the sign-off and processing of supplier invoices
Supports procurement of assets and relevant documentation for new hires reporting into Executive Managers

Grade 12
A 3 year tertiary qualification in Business Administration, or equivalent experience
4 years relevant experience
Proficiency in MS Office
Some technical knowledge about area of operation
Experience in managing budgets
Excellent organisational skills
Attention to detail
Deadline orientated
Ability to prioritise work in order of importance and risk
Excellent communication and interpersonal skills
Strong pro-active problem-solving skills
Ability to work under pressure
Good interpersonal skills
High level of ownership and independence (able to run the office in the absence of the Executives for long periods of time)
Adequate stakeholder management experience (working with Executives)

Executive Personal Assistant

Key skills