Manage end-to-end payroll processing according to the monthly payroll calendar, ensuring compliance with Spanish legislation and statutory deadlines
Collaborate closely with Operations to validate and reconcile payroll inputs and reports, ensuring all data aligns with legal and client requirements
Research and resolving payroll discrepancies prior to processing, and reviewing outputs to ensure accuracy
Maintain payroll records and documentation for audit and compliance purposes
Prepare and uploading monthly payroll reports to the CloudPay platform
Manage all communications and submissions related to Spanish Social Security, including registrations, amendments, sick leave, and parental leave, via systems like SILTRA, CONTRAT@, CERTIFIC@, and DELTA
Oversee monthly Social Security contribution submissions and addressing any issues that may delay payment
Coordinate the calculation and timely submission of tax declarations to AEAT, including models 111, 216, 190, 296, and 345
Support payroll testing and parallel runs for new client implementations or system changes
Work in partnership with the Implementation team to ensure new payroll accounts are smoothly transitioned to the in-house team
Contribute to setup and configuration validations to ensure all client information is complete and accurate for payroll delivery

Extensive hands-on experience managing end-to-end Spanish payroll processing
Deep understanding of Spanish payroll legislation, compliance, and statutory reporting requirements
Expertise in managing complex payroll components such as benefits-in-kind, flexible remuneration, stock options/RSUs, and non-resident employee scenarios
Strong written and verbal communication skills in both Spanish and English (minimum English level: B2)
Proficiency with core business tools, including Microsoft Excel, Word, email systems, and Google Apps
Confident decision-making skills, a proactive approach to planning, and the ability to manage priorities independently
Familiarity with Wolters Kluwer A3 software and SUMAR is a plus
Exposure to international payroll environments is beneficial
Willingness to attend the Barcelona office three times per month to support team collaboration

Spanish Payroll Specialist

Key skills