Support digital sales and marketing efforts in coordination with a third-party agency.
Help manage schedules, track leads, handle communication, and keep things organized.
Coordinate executive schedules, appointments, and meetings (internal & external).
Prepare meeting agendas, take notes, and document follow-up action items.
Monitor and organize inboxes; flag and respond to time-sensitive messages.
Draft, format, and send professional emails and internal memos.
Review and reconcile transactions in QuickBooks Online.
Support bi-weekly payroll review and submissions via platforms like Rippling.

An associate’s or Bachelor’s degree preferred.
1–3 years of experience in virtual assistance, admin coordination, or executive support.
Experience supporting a CEO, COO, or Director-level executive is highly desirable.
Strong English communication skills (spoken and written).
Highly organized, detail-focused, and excellent at multitasking.
Proficient in Google Workspace (Docs, Sheets, Calendar, Drive).
Familiarity with CRM platforms (e.g., Zoho), email marketing tools, and QuickBooks.
Ability to handle confidential information with discretion and professionalism.
Must be proficient in speaking and writing English very clearly.
Must have relevant work experience.
Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory].
Must be available for video meetings with your camera on (when needed).
Device: Reliable laptop or desktop computer.
Internet: High-speed connection (minimum 10 Mbps).
Audio: Noise-canceling headset.
Video: Webcam for virtual meetings.
Workspace: Quiet, professional environment.

Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance. These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.

Executive Virtual Assistant – Marketing, Operations Support

Key skills