Manage, prioritize, and maintain the calendar, including complex calendaring, planning, scheduling, arranging travel, and creating expense reports.
Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature
Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization
Schedule, plan and coordinate team events, meetings, and multi-day offsites, including organizing logistics, on-site amenities, and activities
Maintain email aliases, distribution lists, and shared directories regularly
Work with Accounts Payable to ensure bills are paid promptly.
Serve as point person for departmental purchases on behalf of your executive
Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion
Manage ad-hoc projects

4-6+ years’ experience providing administrative support for senior-level executives
Prior experience in a fast-paced environment that requires strong multitasking skills and time management
Willing to adapt to a rapidly changing environment and new processes and responsibilities
Proven ability to work under pressure, communicate effectively, and meet deadlines
Proficient in Microsoft Office Suite, Mac, and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
Excellent oral and written English communication skills
Team player who is results-oriented with strong interpersonal skills
Ability to travel to events or internal meetings, locally and internationally, as needed.

Executive Assistant – Emerging Technology Sales

Key skills