Accounts Receivable Specialist / Bookkeeper

Role Overview

• Process and manage vendor invoices across contract manufacturers, 3PLs, freight providers, marketing agencies, brokers, and professional services.
• Manage incoming payments from wholesale retail, marketplace, and DTC partners.
• Reconcile customer accounts and follow up on outstanding invoices across multiple retailer payment cycles and terms (Net 30 through Net 90, EOM, and variations).
• Support cash flow tracking and weekly cash position reporting.
• Code, validate, dispute, and recover retailer deductions and chargebacks across retailer portals, including shortages, pricing discrepancies, compliance penalties (OTIF, ASN, label, routing), co-op and MDF, new store allowances, slotting, scan based trading adjustments, and post audit claims.
• Distinguish valid trade spend from invalid deductions; file disputes with supporting documentation and track recovery through resolution.
• Reconcile broker commission accruals, sales reports, and deduction pass-throughs with third party sales representation firms.
• Read and interpret standard EDI transactions (810, 850, 856, 812, 820) in coordination with 3PL and EDI service providers.
• Reconcile Amazon settlements, fees, refunds, chargebacks, reimbursements, and lost or damaged inventory claims against Seller Central and bank deposits.
• Perform monthly reconciliations across all bank accounts and credit cards. Identify and resolve discrepancies.
• Prepare and complete the monthly close process in QuickBooks Online, including standard and recurring journal entries, accruals, prepaid amortization, and deferred revenue schedules.
• Maintain multi-state sales tax through Avalara or TaxJar, including returns preparation, filing coordination, and reconciliation.
• Produce gross to net revenue bridges by channel, capturing trade spend, deductions, returns reserves, and allowances.

Requirements

• 5+ years of full charge bookkeeping or staff accounting experience, or 3+ years with explicit CPG and multi retailer wholesale experience.
• Direct, demonstrable experience with big box retail accounting: deduction coding, dispute filing, chargeback recovery, and retailer portal reconciliation.
• Inventory accounting experience in a physical goods environment, including landed cost allocation, FIFO valuation, and multi location reconciliation (required).
• Mastery and certification in QuickBooks Online.
• Proficiency in Avalara and TaxJar, or directly comparable multi state sales tax platforms.
• Familiarity with Amazon Seller Central, Shopify, and supporting ecommerce tools.
• Familiarity with ShipHero or comparable 3PL warehouse management systems.
• Working familiarity with standard EDI transaction sets (810, 850, 856, 812, 820).
• Experience working with 3PLs and fulfillment cost structures.
• Advanced Excel and Google Sheets.
• Close attention to detail and the ability to work independently.
• Nice to Have: Experience in CPG or pet wellness brands.
• Familiarity with scaling startups.
• Experience with multi channel revenue streams (Amazon, DTC, wholesale).
• Experience implementing an ecommerce reconciliation tool (A2X, Link My Books, Finaloop, or similar) from scratch.
• Experience migrating inventory accounting from manual tracking into an accounting or inventory management system.
• Familiarity with Recharge, Returnly, and Klaviyo.
• Familiarity with AP automation platforms (Bill.com, Ramp, or similar).
• Experience supporting a company through investor diligence, a line of credit, or an M&A transaction.
• Experience running payroll through Gusto, Rippling, ADP, or comparable platforms.
• Accounting degree, CPA, or active CPA candidacy.

Benefits

• Work from home