Executive Assistant Associate – Operations & Project Management

Role Overview

• Support the Founder & CEO in daily operations
• Act as a “functioning memory” for the CEO
• Improve written communication quality
• Own core operational processes and manage communication systems
• Help implement tools and SOPs to assist the leadership team
• Triage emails and manage communication according to established formats
• Coordinate client communication and logistics for meetings
• Maintain the CRM system for data integrity
• Organize personal documents and manage personal tasks
• Document SOPs and continuously improve workflows

Requirements

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
• Exceptional written communication skills — must be a stronger writer than the executive.
• Proven ability to follow and replicate structured formats
• Strong organizational and execution skills
• Comfortable acting as a “memory system” for a fast-moving CEO.
• Strong organizational instincts and follow-through.
• Strong understanding of U.S. business culture and communication style
• Ability to work with systems and SOPs (Standard Operating Procedures)
• Capability to anticipate needs and provide context-based assistance
• Able to handle confidential and sensitive information responsibly.
• Tech-comfortable and adaptable to evolving systems and tools.
• Thrives in high-accountability, high-clarity environments.
• Technical Requirements: Reliable high-speed internet and a modern home office setup.

Benefits

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months