Executive Assistant

Role Overview

Key duties & responsibilities****Travel Coordination:

• Plan, book, and manage all travel arrangements for C-suite executives including flights, accommodation, transportation, and itineraries.
• Ensure seamless travel experiences by anticipating needs and preparing necessary documentation.

**Meeting Preparation:

• Prepare and ensure all documentation and actions are ready for meetings.
• Assist in drafting agendas and meeting materials and ensuring that meeting participants are briefed in relation to agenda and meeting materials required.

**Meeting Support:

• Take accurate and detailed actions during meetings, capturing key points, action items, and recording actions.
• Follow up on action items and ensure timely completion.
• Coordinate and schedule meetings, ensuring efficient time management.

**Slide Presentations and Brand Compliance:

• Create and edit slide presentations ensuring high-quality and brand-compliant materials.
• Maintain consistency in branding across all executive communications and presentations.

**Group Executive Team Efficiency:

• Work closely with the other Executive Assistants to streamline processes and improve operational efficiency.
• Act as the primary contact between the C-suite executives and internal departments, ensuring effective communication and collaboration.
• Identify opportunities for process improvement and implement solutions.

**Logistic Arrangements for Events:

• Coordinate logistic arrangements for conferences, large get-togethers, meetings, and other ad-hoc physical events with the other Executive Assistants.
• Manage event planning tasks including venue selection, catering, AV requirements, and accommodation for participants
• Ensure all event logistics are handled efficiently, including registration processes, materials preparation, and on-site support.

**Project Management:

• Apply project management skills to manage and execute various initiatives and tasks efficiently.
• Develop and maintain project plans, track progress, and ensure timely completion of projects.
• Collaborate with stakeholders across the business to ensure project goals are met.
• AI skills desirable / a willingness to upskill on AI

Requirements

Experience: Previous experience in a similar role supporting C-suite executives. ****Skills:

• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and discretion.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong attention to detail and problem-solving skills.
• Knowledge of travel logistics, event planning, and project management.
• Familiarity with strategic planning and documentation.

****Personal Attributes: **

• Proactive and resourceful with a solution-oriented mindset.
• Ability to work under pressure and meet tight deadlines.
• Strong interpersonal skills and the ability to build relationships at all levels.
• High degree of integrity and confidentiality.
• An ability to anticipate needs and provide proactive administrative support

Benefits

We want you to feel supported inside and outside of work. That’s why we offer a benefits package designed for your wellbeing, lifestyle, and career. **** Time Off & Family Support

• Annual leave (plus public holidays), with the option to buy or carry over leave
• Enhanced parental leave (maternity, paternity, adoption)
• Paid volunteering day to support causes that matter to you

Health & Wellbeing

• Private Medical Insurance (PMI) for you and the option to cover family members
• Employee Assistance Programme (EAP) for 24/7 mental health and wellbeing support
• Death in Service benefit

Financial Security

• Competitive pension scheme
• Life assurance policies to support you and your family

Flexible & Agile Working

• Hybrid working model
• Agile working culture that supports flexible hours and smarter working
• Modern office spaces designed for collaboration, focus, and wellbeing

Disclaimer** Unsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.****