Executive Assistant

Role Overview

• Become a trusted assistant to VP-level executives and provide executive support including, but not limited to, the following:
• Have advanced skills in Outlook Calendar and Travel as well as handle confidential matters with discretion and confidence in decision-making.
• Manages calendar and high volume of meeting requests.
• Arranges complex domestic and international travel plans and create detailed itineraries.
• Manages event planning and logistics for several conferences throughout the year.
• Submits expense reports on behalf of the executive in a timely manner through SAP/Concur.
• Serves as a delegate in multiple approval systems.
• Managing Distribution Lists.
• Works as a partner with the Corporate executive team, anticipating needs and gaps.
• Ariba Requisitions/Purchase Order requests.
• Setting up Zoom Webinars, running a meeting, advancing slides, inviting the right speakers.
• PowerPoint presentation creation, assisting in presentation material, and update organizational charts (PPT).
• Composes and prepares correspondence that may be confidential.
• Maintains discretion and confidentiality in all matters in the workplace.
• Prioritizes conflicting needs; handles work expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Works closely and effectively with the leaders, keeping them well informed of upcoming commitments and responsibilities, following up appropriately.
• Continually identifies opportunities to streamline functional activities while enabling the VP to focus on strategic and business initiatives rather than function logistics.
• Exercise strong judgment in a variety of situations and maintain balance among multiple shifting priorities.

Requirements

• Associate degree required; Bachelor’s degree preferred.
• Minimum 3 years of experience supporting VP-Level Executives, preferably within a global company.
• Highly Proficient in the Microsoft Office suite of products.
• Proficient with PowerPoint and DocuSign.
• Expert-level written and verbal communication skills.
• Relationship Builder, especially cross-functionally and with Executive Assistants.
• Demonstrated a proactive approach to problem-solving with strong and independent decision-making capability.
• Excellent analytical, time-management, and project-management skills.
• Detail oriented.
• High degree of confidentiality, integrity and professionalism.
• Highly resourceful team player, with the ability to also be extremely effective independently.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior management, staff, other Executive Assistants, and other related parties.

Benefits

• Medical, dental, life, vision, disability,401(k), Employee Stock Purchase Plan, paid time off, and tuition reimbursement in addition to programs & benefits in support of your well-being.
• Discounts on Stanley Black & Decker tools and other partner programs.