Executive Assistant, Executive Management

Role Overview

• To provide primary administrative support to the President and CEO and other members of the Executive Team as needed.
• Performs full clerical, administrative, and general office duties of a responsible and confidential nature.
• Frequently accesses highly confidential information and files.
• Communicates with contacts at all levels in the organization, industry, and community.
• Has an understanding of the roles for which they will provide support, in addition to the operations and procedures of the department and organization.
• This position will assume responsibility for completing complex administrative projects and for resolving complex support issues.
• Performs confidential, executive administrative functions.
• Answer phones for President and CEO and Executive team, as needed.
• Receives and screens telephone calls, letters, and/or visitors, answers questions and furnishes information such as referring individuals and/or problems to appropriate parties.
• Schedules appointments and coordinates arrangements for meetings, conferences and travel.
• Handles any technology needs related to these meetings.
• Prepares letters and memoranda for review including editing grammar, punctuation and spelling.
• Ensures internal consistency and conformance with Ascensus standards.
• Prepares regular reports, gathering and summarizing of data.
• Produces a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics and spreadsheets.
• Organizes and expedites flow of work and initiates any follow-up action.
• Handles all travel and prepares expense reports.
• Organizes and maintains files of correspondence and records, following up on pending matters.
• Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
• Assist with other tasks and projects as assigned.

Requirements

• Ten years or more of experience in executive level administrative support.
• Strong verbal communication skills to regularly assume a broad variety of complex administrative duties without detailed oversight.
• Work with confidential and sensitive information.
• Ability to analyze complex administrative details, establishing filing systems and assembling reports containing data from several sources.
• Respond to questions or requests of important callers.
• Thorough knowledge of office technologies including all MS software applications.
• Requires a high degree of independent judgment and discretion.
• The ability to meet multiple and concurrent deadlines.
• Possesses excellent analytical skills as well as strong written and verbal communication skills.
• Motivated and innovative.
• Organized and articulate.
• Communicates instructions or desires to various individuals and/or departments, and furnishes and obtains information from others.
• Work requires an in-depth understanding of the overall company operations, its policies and procedures.

Benefits

• Be aware of employment fraud.
• We are proud to be an Equal Opportunity Employer.
• Ascensus also makes reasonable accommodations for qualified individuals with disabilities, in accordance with the American with Disabilities Act and applicable state laws.