Assistant Property Manager – Commercial Real Estate

Role Overview

• Draft leases, license agreements, and related documents from templates.
• Calculate rent rates using Excel models.
• Verify and secure all required lease documentation.
• Process and coordinate tenant move-ins and move-outs, including administrative management of Smartsheet processes.
• Reviewing monthly property management reports and providing feedback to management.
• Organize, save, and properly label files in Dropbox.
• Update and manage contacts in HubSpot.
• Data entry and accurate digital filing.
• Assist accounting with filing, accounts receivable, and submitting essential documents (leases, renewals, move-outs, invoices, etc.).
• Manage marketing initiatives for executive suites, respond to inquiries, vet prospects, coordinate showings, and assist with move-ins.
• Conduct financial reviews of prospective tenants.
• Track lease expirations, renewals, and maintain lease administration reports.
• Review monthly property management reports and provide detailed feedback to management.
• Manage reports such as Leases in Process, Vacancy & Opportunity Cost.
• Administer small projects or fieldwork when a property manager is unavailable.
• File Termination of Notices of Commencement (NOCs).
• Manage expiring certificates of insurance.
• Solicit new insurance documents ensuring they meet company requirements.
• Organize and maintain detailed insurance records.
• Source new vendors.
• Establish and maintain vendor communications.
• Follow up on priority work orders and requirements.
• Ensure accountability and performance standards are consistently met.
• Support calendar management, scheduling meetings, and general administrative duties.

Requirements

• Minimum 2 years of experience in commercial property management or related field.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience using CRM tools such as HubSpot.
• Familiarity with commercial real estate terminology and practices.
• Experience with property management software (e.g., Yardi, AppFolio).
• Project coordination or management experience
• Strong problem-solving skills and adaptability.

Benefits

• Work Remote Monday
• Friday, 40 hours a week (no weekends)
• Did we mention its REMOTE