Support the Operations team with administrative tasks and help keep internal timelines, projects, and deliverables organized and on track
Support Talent Acquisition Specialist with initial HR interviews and coordinate calendars across candidates, hiring managers, and leadership team members to support an organized and positive candidate experience
Maintain accurate internal documentation, operational trackers, and company systems to support a fully remote workforce
Support team members with company software logins, account access, and general remote support needs
Assist with drafting internal communications, organizing operational documentation, and supporting leadership level initiatives as needed
Help identify opportunities to improve administrative workflows, organization, and internal operational processes
Perform general administrative and data entry duties as deemed necessary by the Operations Team
Handle sensitive employee, hiring, and operational information with professionalism and confidentiality
Work a consistent set schedule Monday through Friday during established business hours

2+ years of administrative, operations, recruiting coordination, HR, or executive support experience, ideally in an agency or fast-paced environment
Strong familiarity with MacOS, Google Drive, Google Workspace, Zoom, Slack, and other collaborative productivity tools
Ability to troubleshoot basic software, login, and account access issues remotely
Strong organizational skills and exceptional attention to detail
Strong interpersonal and communication skills with the ability to build productive working relationships across teams
Ability to manage multiple priorities while maintaining professionalism, responsiveness, and accuracy
Comfortable supporting a distributed remote workforce and collaborating cross-functionally

Administrative Assistant

Key skills