Executive Assistant – C Suite

Role Overview

• Manage complex calendars, scheduling, and meeting coordination for multiple senior executives
• Coordinate domestic and international travel arrangements, including detailed itineraries
• Process and track expenses reports in a timely and accurate manner
• Act as a liaison between executives and internal/external stakeholders
• Partner closely with the Chief of Staff to support communication flow and organizational priorities
• Assist in aligning executive activities with broader company initiatives
• Help “connect the dots” across teams, ensuring follow-through on key action items
• Support and contribute to special projects and strategic initiatives led by executive leadership
• Conduct research, prepare materials, and assist with execution of high-impact projects
• Balance ownership of both day-to-day responsibilities and longer-term initiatives
• Plan and coordinate executive-level meetings, including board meetings and leadership offsites
• Manage logistics such as venue coordination, materials preparation, catering, and technology setup
• Support internal events and cross-functional gatherings as needed

Requirements

• 3–7+ years of experience supporting senior executives or working in operations, administration, or a related role
• Experience working in fast-paced, complex organizational environments (larger company experience preferred)
• Proven ability to manage multiple priorities and operate with a high level of organization and attention to detail
• Strong communication skills, both written and verbal
• High level of discretion and professionalism when handling sensitive information
• Proficiency in standard business tools (e.g., calendar management, expense systems, collaboration platforms)

Benefits

• Hybrid work environment with a general expectation of in-office presence several days per week
• Flexible culture without rigid in-office policies, encouraging collaboration and team engagement