Executive Assistant

Role Overview

• Schedule and coordinate meetings and conference calls.
• Monitor inboxes and calendars.
• Prepare agendas, documentation, client briefs, expense reports and presentation materials.
• Participate in management meetings; create agendas, take notes and follow-up on action items.
• Responsible for tracking various projects.
• Draft and distribute correspondence to staff and clients on behalf of the President.
• Responsible for event planning for team meetings, events and strategy sessions.
• Review and approve travel and expenses.
• Process invoices and reconcile credit card statements.
• Arrange all travel and coordinate with other operational departments as needed.
• Operate multi-line telephone system to answer incoming calls; take messages; direct callers to appropriate executive or department.
• Responsible for filing, copying, printing and faxing.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree or equivalent work experience.
• Five (5) or more years’ experience as an Executive Administrative Assistant.
• Mortgage or real estate industry experience preferred.

Benefits

• Comprehensive healthcare plans for you and your family.
• Carrington Charitable Foundation contributes to the community through causes that reflect the interests of Carrington Associates.