Virtual Administration, Bookkeeping Assistant
South Africa
Full Time
1 hour ago
$1,400 - $1,500 USD
No Sponsorship
Key skills
Communication
About this role
Role Overview
- Manage daily email inboxes and respond promptly to clients and staff
- Organise and maintain login details, folders, documents, and expense systems
- Book or amend appointments in Clinko
- Send receipts to clients in a timely manner
- Prepare weekly staff update documents and individual clinician reports
- Support ordering of supplies and one-off purchases online
- Maintain organised systems for company administration and documentation
- Manage daily bookkeeping updates in Xero
- Track incoming and outgoing income
- Update daily cashflow waterfall reports
- Raise and send corporate and podcast invoices
- Monitor payments via Stripe and bank accounts
- Follow up on outstanding invoices and ensure payments are tracked
- Keep financial records accurate and organised
- Prepare monthly corporate statistics and reports
- Assist with smooth day-to-day operations across the company
- Support the management team with administrative tasks
- Identify opportunities to improve systems, efficiency, and organisation
- Communicate professionally with clients, staff, and external partners
Requirements
- Highly organised and detail-oriented
- Strong in administration and systems management
- Comfortable using bookkeeping and finance software
- Excellent at communication and email management
- Proactive, independent, and reliable
- Trustworthy and professional
- Skilled at multitasking and prioritising tasks
- Confident working remotely
- Strong in spoken and written English
- Comfortable with regular communication via WhatsApp voice notes
- Positive, solution-focused, and adaptable
- Experience with any of the following is an advantage:
- Xero
- Stripe
- Clinko
- Google Drive & Google Docs
- Microsoft Office
- Virtual administration roles
- Bookkeeping or accounts administration
- Healthcare, clinic, or service-based businesses