Own end-to-end interview scheduling for two EMEA recruiters — coordinating across UK, European, and APAC time zones without dropping the ball
Manage candidate communications, ensuring every touchpoint is timely, professional, and reflects a high-quality candidate experience
Maintain and update candidate records in the ATS, ensuring pipeline data is accurate and audit-ready at all times
Prepare and distribute interview materials, agendas, and panel briefs ahead of every interview loop
Flag scheduling conflicts, bottlenecks, or process gaps proactively — don't wait to be asked
Support the team with administrative tasks including job postings, reporting, and internal logistics
Coordinate across stakeholders independently — hiring managers, panelists, and candidates — without needing hand-holding on standard workflows

1–2+ years of recruiting coordination, executive coordination, or high-volume administrative experience
Exceptional organizational skills with a proven ability to manage multiple competing priorities without things falling through the cracks
Strong communicator in writing and over video — clear, concise, and professional across every channel
High sense of urgency: you understand that slow scheduling hurts the candidate experience and costs the business
Comfortable operating independently in a remote, fast-paced environment — you do not need a manager to tell you what to do next
Confident managing multi-timezone logistics without a second thought
Experience with Greenhouse (ATS) or Gem is a strong plus — but if you haven't used them before, you'll pick them up quickly
Based in the UK with the ability to work UK business hours.

Flexible & Remote-First Culture: Work remotely with team meetup opportunities, bi-annual destination summits, and a monthly stipend for coworking spaces, phone and internet costs.
Our Approach to Equity: Receive stock options upon hire and promotion. Plus, you can participate in secondary offerings and have 10 years to exercise your options (yes, you read that correctly: 10 years!).
100% Covered Health Insurance: We cover 100% of your health, vision and dental insurance premiums for you and your dependents. Nothing comes out of your paycheck.
∞ Flexible Time Off: Take the time you need – to do our best work, we need to recharge and reset.
18 Weeks Paid Parental Leave: We offer 18 weeks for birthing parents and 12 weeks for non-birthing parents, with the option to use it all at once or throughout your child's first year.

Recruiting Coordinator – UK

Key skills