Sales Operations and Events Coordinator – Temporary, 6 Month

Role Overview

• Support day-to-day operational activities and event execution for the team
• Blend administrative coordination with physical event execution
• Ensure smooth daily operations and event success

Requirements

• Assist in logistical planning and executing corporate events, meetings, and internal functions
• Pre-Planning logistics, guest check-in, materials distribution, and on-site coordination
• Invitation and Eventbrite tracking
• Organize and maintain inventory of branded merchandise (swag)
• Assemble and distribute event materials (gift bags, welcome kits, promo items)
• Track inventory levels and assist with reordering
• Receive, sort, label, and store deliveries
• Coordinate hotel accommodations, including rooming lists and booking updates
• Track arrival and departure schedules for staff and attendees
• Assist with last-minute travel or accommodation changes
• Assist with ground Transportation Logistics data entry large scale group event transportation
• Run operational errands (event supplies, printing, last-minute needs)
• Coordinate with vendors for deliveries, pickups, and tracking
• Assist with shipping and mailing event materials
• Source supplies for events (decor, materials, branded items)
• Keep storage rooms, supply areas, and event materials organized
• Support cross-functional collaboration with internal teams and external vendors
• Strong organizational and multitasking skills
• Comfortable with hands-on, physical tasks (lifting, setup, on-site support)
• Strong communication and problem-solving abilities
• Ability to work flexible hours, including event days
• Data entry
• Operations Support

Benefits

• 401(k) Plan
• 3% company match with auto-enrollment after 30 days
• Hours: 15-30 hours per week (part-time)