Accounting Specialist

Role Overview

• Process high-volume vendor invoices with a three-way match (purchase order, receipt, and invoice) to ensure accuracy and completeness
• Review, code, and post invoices to the appropriate general ledger accounts and cost centers in accordance with the chart of accounts
• Prepare and execute weekly check runs, ACH payments, and wire transfers in accordance with payment terms and cash flow objectives
• Maintain vendor master file, including setup of new vendors, updates to banking information, and W-9 collection for 1099 compliance
• Reconcile vendor statements and resolve discrepancies, short payments, and disputed invoices in a timely manner
• Monitor the AP aging report and communicate with vendors regarding payment status and scheduling
• Process employee expense reimbursements through Navan expense management software, ensuring policy compliance
• Reconcile operating accounts monthly
• Assist with month-end close activities, including accruals for unprocessed invoices, prepaid amortization schedules, and AP sub-ledger reconciliation
• Prepare and distribute the weekly accounts payable aging and cash disbursement reports for management review
• Support preparation of 1099-MISC and 1099-NEC filings in compliance with IRS reporting deadlines
• Assist in balance sheet account reconciliations related to accounts payable and accrued liabilities
• Ensure all disbursements comply with company policies, approval thresholds, and segregation of duties requirements
• Identify and escalate potential duplicate payments, fraudulent invoices, or policy violations to the Controller
• Maintain organized and audit-ready documentation for all transactions in accordance with the company's records retention policy
• Support internal and external audit requests by providing transaction documentation and account analyses
• Identify opportunities to streamline the invoice intake, approval workflow, and payment disbursement processes
• Collaborate with Operations, and department heads to resolve purchase order discrepancies and coding questions
• Participate in system upgrades, ERP migrations, or automation initiatives related to the AP function
• Cross-train on other accounting functions to support the team during peak periods or staff absences

Requirements

• Associate's degree in Accounting, Finance, or Business Administration required
• Bachelor's degree in Accounting or Finance strongly preferred
• Minimum 2–4 years of hands-on accounts payable or general accounting experience
• Experience with high-volume invoice processing in a mid-to-large organization preferred
• Prior exposure to 1099 preparation, sales/use tax, and multi-entity environments is a plus
• Proficiency in ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar platforms
• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, SUMIF, conditional formatting)
• Experience with AP automation or invoice management tools (e.g., Bill.com, Tipalti, Coupa, or Concur)
• Solid understanding of GAAP, the matching principle, and accrual-basis accounting

Tech Stack

• ERP
• Oracle

Benefits

• Healthcare: Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge
• HSA, FSA & DCFSA: Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan)
• Coverage & Protection: 100% paid short
• and long-term disability, plus life and AD&D insurance
• Flexible Time Off: Take the time you need with a flexible vacation policy — recharge your batteries your way
• Parental Leave: Paid parental leave to spend time with your newborn, adopted, or foster child (available after 6 months)
• Your Work, Your Way: If you’re close to an office, we encourage spending some time in-person to collaborate and connect. If not, remote is always an option.
• Home Office Setup: We’ll ship you the gear you need to create a comfortable workspace at home.
• 401(k): Save for your future with tax advantages (and company match!)