Executive Assistant

Role Overview

• Reach out to clients and manufacturers to build and maintain professional business relationships
• Support communication and coordination within the architectural lighting industry
• Manage administrative tasks, scheduling, and correspondence
• Maintain accurate records, spreadsheets, and documentation
• Assist with data entry, reporting, and operational support tasks
• Coordinate follow-ups with clients, vendors, and manufacturers
• Support invoicing, tracking, and administrative processes using QuickBooks
• Organize and prioritize multiple tasks while meeting deadlines
• Communicate professionally via email and other business platforms
• Support executives with day-to-day operational and administrative needs

Requirements

• Bachelor’s degree (BA/BS) highly preferred
• Strong communication and interpersonal skills required
• Proficiency in Microsoft Excel required
• Basic QuickBooks experience required
• Experience using Gmail required
• Technical understanding of architectural lighting products required
• Strong organizational and multitasking abilities required
• Ability to work independently in a remote environment
• Strong attention to detail and problem-solving skills
• Experience supporting executives, operations, or client coordination preferred
• Reliable internet connection and a suitable home office setup
• Experience using the following systems/platforms required: Excel, QuickBooks, and Gmail

Benefits

• Comfortable working U.S. hours
• Remote work from home