Proposals and Marketing Coordination Manager

Role Overview

• Lead, mentor, and manage a team of Senior Marketing & Pursuit Coordinators, Marketing & Pursuit Coordinators, and the Proposal Content Manager.
• Oversee the end-to-end development of responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and interview presentations.
• Establish and manage team capacity, including defining workload thresholds.
• Reinforce and help operationalize go/no-go decision-making with Business Development and sector leadership.
• Refine and enforce a consistent QA/QC process.
• Establish and maintain clear escalation paths and decision frameworks for time-sensitive situations.
• Provide structure and accountability across proposal and marketing workflows.
• Guide and support the team in coordinating marketing and pursuit-related requests.
• Partner with the Creative Director to evolve Adobe InDesign proposal and PowerPoint interview templates.
• Partner with the Proposal Content Manager to ensure project profiles and case studies are effectively utilized.
• Partner with Business Development to develop win strategies, themes, and differentiators.
• Coordinate with subcontractors/subconsultants for all necessary materials.
• Write and edit proposals directly during peak workloads or high-priority pursuits.
• Guide the team’s use of AI-assisted tools to improve proposal efficiency, accuracy, and consistency.

Requirements

• Bachelor’s degree in Marketing, Communications, Business, or related field (or equivalent professional experience).
• 4–8 years of experience in the A/E/C industry writing proposals and managing RFPs.
• Demonstrated experience leading or supervising proposal teams or cross-functional pursuit teams.
• Advanced, power-user level proficiency in Adobe InDesign and Microsoft PowerPoint.
• Strong visual judgment and understanding of layout, hierarchy, and design principles.
• Strong, day-to-day proficiency in Deltek Vantagepoint or similar CRM platforms.
• Proven ability to operate effectively in high-volume environments.
• Experience improving or refining proposal processes, workflows, or QA/QC systems.
• Strong ability to influence across Business Development, sector leadership, and technical teams.
• Experience using AI-driven tools for content development or proposal efficiency.
• Proficiency in project management/workflow tools (Asana, Workfront, Monday.com).
• Highly organized, adaptable, and able to balance multiple priorities.

Benefits

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.
• Well-Being: mental health care, culture committees, wellness program, charitable giving match.