Events Coordinator

Role Overview

• Support the planning, production, and delivery of events, ensuring smooth execution from start to finish.
• Manage events to ensure they are delivered on time, within budget, and in line with agreed objectives and briefs.
• Establish, communicate, and maintain clear timelines and priorities across all managed events.
• Prepare comprehensive event briefings for staff, speakers, and sponsors, and ensure effective and timely internal communications.
• Create and manage post-event communications for delegates, sponsors, and speakers.
• Build and maintain strong relationships with suppliers, identifying and onboarding new suppliers where appropriate.
• Work closely with the Sponsorship Manager and Sponsorship Executive to ensure all sponsorship commitments and packages are delivered as agreed.
• Travel to site visits and inspections and provide on-site project management support during events.
• Identify opportunities to continuously improve event delivery and enhance the overall events offering.
• Ensure consistently high standards of customer service and quality across all events.
• Support the Head of Membership & Engagement and the Events Manager in meeting departmental objectives, managing budgets, and improving the events portfolio in line with the Logistics UK strategy.
• Take accurate minutes during meetings and distribute actions as required.
• Arrange team travel and accommodation for events and meetings.
• Schedule events and travel in colleagues’ calendars, including placeholder bookings as needed.
• Act as office manager by monitoring and maintaining office supplies and inventory.
• Coordinate with internal teams (including marketing and communications, sales, and policy) to ensure appropriate cross-functional support for all events.

Requirements

• An interest in or basic understanding of Transport, Logistics, Supply Chain, Manufacturing, or Retail would be beneficial, though not essential.
• Strong attention to detail in administrative tasks, with a willingness to learn Logistics UK systems to support event delivery. Confident IT skills, particularly across Microsoft Office packages.
• Excellent communication skills, with experience engaging a wide range of stakeholders. A collaborative and supportive team player.
• Proactive and creative problem-solver, able to use initiative in challenging situations.
• Fast learner who can adapt quickly and contribute effectively from day one.
• Strong planning and time-management skills, with the ability to balance multiple priorities and meet deadlines.
• Flexible approach to working hours, with the willingness and ability to travel within the UK.
• A clean UK driving licence is required.

Benefits

• 25 days of annual leave plus bank holidays
• Christmas Working Arrangement for extra days off during the festive period
• Health Cash Plan for all employees and Private Medical Insurance for managers
• Employee Assistance Programme and Mental Health First Aiders
• Enhanced Family Leave policy
• Flexible and remote working arrangements
• Two paid days off per year for charity or volunteering work
• Various learning and development opportunities
• Range of pension schemes
• Award scheme to recognise outstanding employees
• Life Assurance Scheme for peace of mind