Monitor and maintain the AP inbox; review and respond to incoming emails promptly
Communicate discrepancies or missing information to the right teammate by email
Track outstanding items through to resolution
Enter invoice and payment data into the TMS accurately and on schedule
Review transactions for accuracy; spot and flag mismatches, duplicates, or missing fields
Maintain Notice of Assignment and Letter of Release records within the system
Learn and use the Ascend platform to support AP processes (training provided)
Work confidently in Microsoft Outlook and Excel daily
Keep digital records organized, naming consistent, and supporting docs filed in the right place
Support the finance team with additional administrative tasks as needed

High school diploma or equivalent required; coursework in accounting or finance preferred
Strong attention to detail and accuracy in data entry
Ability to manage multiple tasks and prioritize effectively
Clear and professional written communication skills
Proficiency in Microsoft Office (especially Outlook and Excel)
Confident written and spoken English
Comfortable working U.S. business hours (night shift, PH-based)
Prior experience in accounts payable, data entry, or administrative support (preferred)
Experience with TMS or Ascend systems (preferred)
Background in logistics, transportation, or factoring/finance industries (preferred)

Accounts Payable Assistant

Key skills