Purchasing, Logistics & Compliance Coordinator

Role Overview

• Support international purchasing operations, import logistics, supplier coordination, food safety compliance, and cross-functional operational processes
• Assist with purchase order creation, tracking, and documentation
• Communicate with domestic and international suppliers regarding pricing, availability, and order status
• Maintain supplier records, contracts, and product specifications
• Support inventory planning by monitoring stock levels and supplier lead times
• Help resolve discrepancies related to orders, invoices, and shipments
• Coordinate inbound shipments with freight forwarders, customs brokers, and warehouses
• Track shipments from origin to destination and provide status updates to internal teams
• Prepare and organize import documentation including: Commercial invoices, Packing lists, COAs, Bills of lading
• Assist with customs clearance processes and documentation requests
• Maintain food safety and regulatory records such as supplier approvals, COAs, and audit documentation
• Serve as a primary point of contact for customers throughout the order process
• Handle claims professionally and investigate operational discrepancies

Requirements

• Minimum 2+ years of experience in: Purchasing, Logistics, Import/export coordination, Food safety, Supply chain operations, Similar operational roles
• Previous experience in food ingredients, food manufacturing, or import/export industries strongly preferred
• Advanced Microsoft Excel skills, including complex spreadsheet management
• Familiarity with ERP systems and order management platforms
• Comfortable working with operational, freight, and inventory-related data
• Excellent written and verbal communication skills in English
• Strong ability to write professional emails and communicate with international suppliers and customers
• Strong relationship-building skills with internal teams, freight partners, and vendors
• Strong problem-solving and analytical abilities
• Highly organized with strong attention to detail and accuracy
• Ability to manage multiple priorities and deadlines in fast-paced environments
• Collaborative and adaptable mindset with willingness to support across departments

Tech Stack

• ERP

Benefits

• Opportunity to work in a global and fast-paced operational environment
• Exposure to international purchasing, logistics, and compliance operations
• Collaborative and supportive cross-functional team culture
• Long-term career growth opportunities within operations and supply chain management
• High-impact role with visibility across multiple business functions