Process vendor invoices within the firm’s ERP/accounting system (LMS), ensuring timely submission, tracking, and approval.
Review invoices for accuracy, including purchase order verification, general ledger coding, amounts, and proper authorization.
Facilitate vendor payments, including verification of federal ID numbers, review of supporting documentation, and resolution of discrepancies.
Maintain and reconcile outstanding vendor statements on a monthly basis to prevent delinquent accounts.
Communicate proactively with managers regarding open obligations and payment status.
Respond to vendor and internal inquiries related to invoices and payments, researching and resolving discrepancies in a timely manner.
Maintain organized and accurate vendor accounts payable files and supporting documentation.
Prepare account analyses and reports as requested by financial management.
Assist the Accounting team with additional bookkeeping and financial support functions as needed.
Perform additional duties and special projects as assigned by management.

High school diploma or GED required, Associate degree in Accounting, Finance, or related field preferred.
3–5 years of bookkeeping or accounting experience, with a focus on accounts payable.
Solid understanding of accounting processes and disbursement workflows.
Strong computer proficiency, including accounting/ERP systems and Microsoft Office (Excel proficiency strongly preferred).
Excellent organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
Strong analytical, problem-solving, and decision-making skills within established procedures.
Effective written and verbal communication skills with the ability to interact professionally with attorneys, staff, and external vendors.
Demonstrated judgment in keeping management informed of issues, risks, and opportunities.
Ability to work both independently and collaboratively within a small accounting team.
Commitment to providing high-quality, service-oriented support in a professional environment.

Accounts Payable Specialist

Key skills