Plan, coordinate, and schedule the Managing Director's business calendar and across multiple time zones.
Update the Managing Director to cover urgent incoming requests
Support the preparation, checking, and editing of correspondence and documents. This includes the creation of slide decks and presentation materials that are targeted to senior leadership and external audiences.
Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations), creating detailed itineraries, and processing expense claims.
Maintain an electronic filing system, including recording of official correspondence, maintaining a business contacts database, and task tracking.
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
Support in preparation and monitoring of budgets. Advise the Managing Director when relevant.
Help with special projects such as quarterly strategic reviews and other elements of the strategy cycle. This will include data gathering, record keeping, convening team members, and preparing communications.

3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management
Advanced proficiency working with Microsoft Office (Word, Excel, Access, PowerPoint).
Proficiency or interest in using AI as a productivity tool.
Manage simultaneous tasks
Navigate complex networks and think structurally.
Execute independent judgement and follow through on work to ensure completion.
Have an interest in strategic development processes.
Maintain diplomacy, confidentiality, and cultural sensitivity when working with leadership and external stakeholders.
Fluency in English is required. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese)

A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
If based in the US: Medical Coverage, Dental Coverage, Vision Coverage, retirement plan access and employer contribution.

Executive Assistant – Managing Director, Strategy, Learning & Results

Key skills