Manage calendars, scheduling, appointments, and rescheduling
Coordinate meetings, Zoom calls, workshops, and speaking engagements
Organise domestic and international travel arrangements and itineraries
Manage inboxes, communications, and operational priorities
Maintain accurate records, systems, and documentation
Support daily business operations and workflow management
Anticipate needs and proactively resolve issues
Liaise professionally with clients regarding scheduling and appointments
Support onboarding and client communication processes
Ensure a premium client experience with timely and professional communication
Maintain confidentiality and high attention to detail in all interactions
Build and manage workflows inside Go High Level (GHL)
Create landing pages, automations, funnels, forms, and campaigns
Manage CRM systems and client databases
Use ClickUp (or similar tools) for task and project management
Support continuous system optimisation and process improvement
Coordinate retreats, workshops, masterminds, online events, and luxury experiences
Manage event logistics, schedules, timelines, and communications
Support both online and in-person event execution
Assist with attendee coordination, planning, and preparation
Opportunity to attend and support international retreats and events

Minimum 2+ years experience as an Executive Assistant supporting a coach, entrepreneur, speaker, or high-performance business
Experience working in fast-paced environments with shifting priorities
Proven experience coordinating events, retreats, workshops, or masterminds
Highly proficient in Go High Level (GHL)
Ability to independently build workflows, automations, funnels, and landing pages
Experience with ClickUp or similar project management tools
Strong proficiency in Google Workspace, Zoom, Canva, Slack, and digital business systems
Fast learner with strong technical adaptability
Exceptional organisation and time management skills
Proactive, solution-oriented mindset
Strong communication and interpersonal skills
Calm and composed under pressure
High attention to detail and execution quality
Reliable, trustworthy, and accountable
Self-motivated with ability to work independently
Positive, get it done attitude
Flexible and adaptable to changing priorities
Passion for personal development, mindset, and leadership

Executive Virtual Assistant

Key skills