Associate Executive Assistant

Role Overview

• Provide support to the project team members on maintaining and managing key project meetings and the meeting location
• Maintaining project team’s calendar to showcase all key events that needs to be planned
• Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
• Support the project team members in booking the travel tickets
• Help in planning the agenda for workshops/area visits by handling the logistics of stay, food and printing, etc.
• Recording the minutes of the meeting with clear emphasis on the key action points from the meeting
• Maintaining the project database and ensure all documentations are captured and organized for ease of access
• Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates
• Administrative support on various internal/external tools used across EY offices
• Data capture, processing and administration of business information

Requirements

• Any graduate or Postgraduate
• Ideally, you’ll also have 1 to 4 Years
• At least a year of experience working in a team environment handling virtual secretarial services is preferred
• Good command over English (written & spoken) is mandatory

Benefits

• Continuous learning : You’ll develop the mindset and skills to navigate whatever comes next.
• Success, as defined by you : We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership : We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture : You’ll be embraced for who you are and empowered to use your voice to help others find theirs.