Administrative Assistant

Role Overview

• You coordinate appointments, assist with scheduling meetings, and ensure structured preparation and follow-up for meetings.
• You handle booking, managing and expense reporting for business travel, and apply for A1 certificates and BahnCards.
• You support the team in organizing and coordinating business lunches/dinners, maintain event lists and calendars, and assist with event registrations as required.
• You are the primary point of contact for visitors, coordinate appointments in advance, and ensure a professional, service-oriented reception.
• This also includes managing and ordering office and work supplies and ensuring a well-stocked kitchen and communal areas.
• Additionally, you liaise with internal and external service providers.

Requirements

• Completed commercial vocational training or an equivalent qualification.
• At least five years of professional experience in an assistant role, ideally with responsibility for at least ten employees.
• Strong IT skills, especially with MS Office (Outlook, Word, PowerPoint, Excel & Teams); SharePoint is an advantage.
• Excellent written and verbal communication skills in German and English and a professional, service-oriented manner.
• High reliability, loyalty and a responsible handling of confidential information.
• A structured, independent and proactive working style, with the ability to quickly familiarize yourself with new topics and coordinate multiple tasks simultaneously.

Benefits

• Hybrid working model for a healthy work–life balance – including home office options and modern technical equipment.
• Attractive compensation package as well as company pension and vermögenswirksame Leistungen (capital-forming benefits).
• Generous time off: 30 vacation days plus the possibility to work from abroad for up to 30 days per year.
• Excellent location in the heart of Frankfurt – parking included.
• Modern work environment with ergonomic equipment, free drinks, fresh fruit and meal vouchers.
• Exclusive employee discounts and a wide range of training and development opportunities.
• Flexible additional benefits: choose between a commuter allowance, bike leasing, childcare support or two extra vacation days.
• Corporate social engagement: two paid days per year for volunteer activities.