Receive, review, and verify invoices checking for completeness, accuracy, and appropriate approvals
Monitor AP aging, track open AP items, follow up on invoices pending approval, and clear aging balances timely
Execute payment runs and support payment schedule deadlines
Track and monitor on time payment metrics and work with departments and team to maintain on time payments
Manage vendor inquiries, payment follow-ups, and status updates
Support month-end close activities by preparing AP reports, reconciling open items, and ensuring timely completion of payment-related tasks
Assist with annual 1099 reporting and filing, including data review, vendor validations, and documentation support
Collaborate with Procurement team to maintain vendor master data and report any change requests
Communicate with vendors and internal stakeholders to resolve invoice discrepancies and variances
Work with internal departments to resolve PO, invoice, and payment exceptions
Monitor banking activities and ensure no payments are blocked due to debit filters
Manage daily banking forecasts and collaborate with Treasury team
Assist with T&E expense review and approvals in Concur
Ensure that employees process expenses within 30 days of payment charge
Ensure compliance with company policies, accounting standards, SOX, and audit requirements
Provide documentation and support for internal and external audits
Support continuous improvements within the AP and payment process

Associates or Certification in Accounting, Finance, or related field
2+ years of full cycle accounts payable experience
Oracle or similar accounting software experience
Proficiency in Excel including VLOOKUP/XLOOKUP PivotTables, Filters and basic formulas (SUMIF, COUNTIF, IF)
Knowledge of 2-way and 3-way matching and invoice reconciliation
Ability to analyze AP data, identify discrepancies, and support reconciliations, payment runs, and audit requests
Strong attention to detail and accuracy
Good communication and problem-solving skills
Ability to adhere to required deadlines
Ability to adapt to shifting priorities and support multiple AP functions as business needs evolve
International payment experience a plus

Full medical, vision, and dental
15 days PTO (accrual begins on date of hire and increases with 2+ years of tenure thereafter)
12 paid holidays, plus one floating holiday
Up to 14 weeks of parental leave
Monthly wellness subsidy
Work from home reimbursement
Flexible spending account
401(k) retirement savings plan
Employee stock purchase plan

Accounts Payable Representative

Key skills