Legal Assistant, Paralegal – Real Estate Law, Project Support

Role Overview

• Legal support for the company's in-house counsel (Syndikusrechtsanwalt)
• Support in general handling of legal matters in the real estate sector
• Preparation of briefs, legal opinions and expert reports
• Legal research (tenancy law, construction law, condominium/WEG law, land register/land registry law)
• Preliminary review of claims, warning letters and defect notices
• Digital and written correspondence
• Review and processing of incoming beA messages (beA = German electronic attorney mailbox)
• Sending beA documents in the context of court-related and out-of-court correspondence
• Drafting, signing and postal dispatch of documents of all kinds
• File and document management
• Maintenance, structuring and updating of digital files on SharePoint
• Deadlines and appointment management
• Maintaining, monitoring and updating the deadlines register
• Preparation and organization of the weekly deadlines meeting
• Deadline management and maintenance of digital contract databases
• Accounting-related and cost-law tasks
• Initiating payments and checking incoming payments
• Checking and processing invoices, in particular under the German Lawyers' Remuneration Act (RVG) and the Court Fees Act (GKG)
• Preparation of applications for cost assessment
• Review of cost assessment orders and attorney invoices
• Receivables management & enforcement (primarily in the real estate context)
• Support in handling outstanding receivables from rental and ancillary cost relationships
• Monitoring outstanding receivables
• Preparation of dunning letters and installment payment agreements
• Preparation of court-based dunning procedures and enforcement measures
• Checking payment arrears and reconciling with accounting
• Preparation and support for dunning and litigation procedures
• Drafting and sending payment reminders
• Assistance with communication with external attorneys, courts and authorities and documentation of all processes in the digital system
• Preparation of regular analyses and reports in receivables management (e.g. arrears development, dunning status, success rates)
• Analysis of receivables data to support internal decision-making
• Maintenance and updating of status information in the administration system
• Ensuring consistent, up-to-date and traceable data

Requirements

• Completed training as a legal assistant (Rechtsanwaltsfachangestellte), paralegal or comparable qualification
• Willingness to take on new tasks beyond the classic law firm routine
• Experience in receivables/claims management, ideally in the real estate sector
• Structured, careful and independent way of working
• Interest in real estate and legal issues
• Confident handling of beA, MS Office and digital file structures & tools (SharePoint)
• High reliability, sense of responsibility and discretion
• Strong communication skills and enjoyment of team-oriented collaboration

Benefits

• Leave the law firm — join real projects
• A familiar, family-like environment where you can contribute ideas, shape processes and take responsibility
• Variety of tasks at the interface between law, administration and the real estate industry
• Opportunities for professional development
• Modern working methods, digital tools and evolving processes
• Flexible working hours and a work environment that fits your life
• A collegial team with short decision-making paths
• Flexible working hours and long-term prospects
• Various opportunities to get involved and an “open-door” policy
• Attractive company pension scheme (bAV)