Managing lawyers' calendars by scheduling appointments, court appearances and litigation deadlines;
Following-up with lawyers to ensure deadlines are met;
Preparing standard litigation proceedings, first drafts of various pleadings, orders and other court documents;
Compiling motion records, briefs and all;
Transcribing letters and dictated proceedings;
Typing and editing correspondence and documents;
Reviewing documents and correspondence to ensure compliance with legal procedures and correct grammatical usage;
Opening/closing files, filing (both paper and electronic), tracking and organizing case files;
Preparing client files (correspondence, supporting documents, etc.);
Managing phone calls, email and other correspondence;
Organizing and coordinating meetings between lawyers and clients;
Assisting in the scheduling of examinations for discovery;
Handling certain invoicing procedures;
Organizing business travel for lawyers if needed, arranging meetings, etc.;
Providing support to other people in the office or from different departments as necessary;
Entering data in multiple systems as for instance for billing and time entries;
Carrying out or providing support for conflict of interest searches as needed;
Carrying out other general administrative tasks as required by the firm.

Legal Assistant Diploma/Certificate from a Community College or the equivalent;
Minimum of five (5) to ten (10) years of relevant experience as a Legal Assistant, ideally in the field of commercial insurance coverage and civil litigation;
Impeccable English grammar with excellent verbal/written communication and proofreading skills;
Knowledge of the Ontario Rules of Civil Procedure;
Ability to file court documents on the Ontario portal;
Intermediate or advanced knowledge of Microsoft Word, Outlook & Office Suite, as well as of other systems used in a law firm;
Working knowledge of Caselines;
Ability to handle dictations efficiently;
Handling and prioritizing workload while working under pressure of tight deadlines in a fast-paced environment;
Attention to detail and proactive case management;
Excellent multi-tasking and problem-solving abilities;
Behaving in a professional manner with lawyers, clients and other team members at all levels;
Team-spirit, strong sense of collaboration and positive, “can-do” attitude.

Hybrid Work Flexibility – Enjoy a perfect balance between remote and in-office work.
Generous Paid Time Off – Generous paid time off, holidays, plus an annual “wellbeing” day.
Referral Rewards – Earn generous bonuses for introducing talented colleagues to our team.
Mentorship & Career Growth – Access strong mentorship, global training programs, and career development support.
Engaging Culture – Participate in exciting social events, volunteer and community service initiatives, and professional development opportunities.
Inclusive Parental Leave – Six months fully paid, for all parents regardless of gender or path to parenthood.
Wellbeing Benefits – $300 per calendar year for a variety of wellness activities as well as Wellbeing Day dedicated to you, free from work, to focus on your mental, physical, and emotional health.
Comprehensive Health Benefits – Medical, dental, and vision coverage for you and your family.
Robust Disability Coverage – Comprehensive short-term and long-term disability plans.

Legal Assistant

Key skills