Executive Assistant

Role Overview

• Proactively manage and maintain executive schedules, including travel, internal and external meetings, helping the leadership team advance Company priorities and efficiently execute strategic objectives.
• Drive cadence and organization of weekly recurring meetings involving the executive team, ensuring preparation and advance communication of scheduling modifications.
• Manage details and logistics for quarterly in-person Board meetings, including Director accommodations and travel, site preparation (both internal and external venues), meal planning, and transportation.
• Assist with preparation and planning for occasional Company events and external conferences attended by Company leadership (both domestic and international).
• Track executives’ expenses, collect Directors’ meeting expenses, and prepare submission for reimbursement.
• Support teams with travel between offices, assisting with travel policy compliance, booking resources, and visibility.
• Manage and/or support ad hoc projects, often requiring cross-functional and inter-office collaboration, as well as individual initiative.
• Develop clear, concise, and precise communications for executive, Board, and organization-wide audiences.
• Assess incoming issues to determine levels of urgency and appropriate courses of action.
• Exercise professionalism interacting with team members, keeping objectivity intact; exhibiting a willingness to help and maintain an approachable, personable, and calm demeanor.
• Help maintain positive team environment, establishing collaborative working relationships throughout the Company. Open to building mutual respect and trust.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 5 years of experience in an administrative support role, with at least 3 years of supporting executives.
• Strong sense of urgency, personal accountability, and flexibility; ability to anticipate needs and exceptional follow-through.
• Outstanding project
• and time-management skills to organize workloads and meet deadlines.
• Superior organizational aptitude, detail orientation, and collaborative problem-solving expertise.
• Organized and accurate in the management of a high volume of details.
• Demonstrated ability to handle confidential and sensitive situations with discretion and grace.
• Excellent verbal and written communication skills.
• Proficient and contemporary computer skills; advanced MS Office experience.
• Experience with SAP Concur a plus.
• Must be able to work in the US without sponsorship.

Benefits

• Competitive compensation and equity program
• Choice between an HSA Medical plan with 100% employer-paid premiums and generous contributions or a Buy-Up PPO Medical plan
• Buy-Up PPO Dental plan 100% employer-paid for employees
• Vision coverage 100% employer-paid for employees
• 401k plan with company match to help you save for your future (50% of your contributions up to the first 6% of your eligible pay)
• Generous time off package including a flexible vacation program as well as incidental personal/sick days
• Supplemental pay for Parental Leave
• Company-paid basic life and AD&D insurance and long-term disability