Provide intermediate-level administrative support to ensure the efficient operation of the department
Manage communications, preparing complex documents, coordinating travel and expenses, and supporting departmental projects
Prepare, edit, and finalize complex documents, including reports, presentations, proposals, and correspondence, using Microsoft Office software
Draft and proofread correspondence, ensuring accuracy, professionalism, and adherence to company standards
Manage and maintain department files and records, ensuring proper organization and compliance with retention policies
Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and distributing follow-up action items
Arrange complex travel itineraries, including transportation, accommodations, and meeting schedules, ensuring alignment with company policies
Prepare and reconcile expense reports, ensuring accuracy and timely submission to accounting
Assist with department projects by tracking deadlines, organizing materials, and coordinating with team members to ensure timely completion
Support the onboarding of new team members by preparing materials and coordinating initial training schedules
Provide backup support to other administrative staff as needed

High school diploma or equivalent; some college coursework preferred
2+ years of experience in an administrative or clerical support role
Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook)
Strong organizational and time management skills, with the ability to handle multiple priorities
Excellent verbal and written communication skills
Ability to work independently and exercise sound judgment in decision-making.
Familiarity with project management tools or software preferred
Experience coordinating travel arrangements and preparing expense reports preferred
Strong interpersonal skills and the ability to build relationships with internal and external stakeholders

Administrative Assistant II

Key skills