Recruiting Coordinator

Role Overview

• Run proactive sourcing on LinkedIn Recruiter for active roles.
• Draft and send personalized outbound messages; manage follow-up cadences.
• Build and maintain talent pipelines for recurring roles across service lines.
• Schedule interviews across time zones, balancing candidate and senior leader calendars.
• Manage the full lifecycle: confirmations, reschedules, links, prep materials, follow-ups.
• Serve as the primary point of contact for candidates throughout the process.
• Maintain candidate data and stages in the ATS; keep the system clean and accurate.
• Generate weekly recruiting reports — open roles, pipeline health, time-to-fill, funnel metrics.
• Audit and improve ATS workflows as we scale.
• Own the candidate experience from first outreach through offer and onboarding handoff.
• Send timely, thoughtful communications at every stage.
• Collect candidate feedback and surface trends to the TA team.
• Provide white-glove coordination for partner-track and executive searches.
• Schedule across senior leadership calendars with discretion.
• Prepare interview materials, scorecards, and debrief sessions.
• Manage job postings across LinkedIn, Indeed, niche boards, and the careers page.
• Coordinate with recruiting agencies and search partners on active mandates.
• Process referral submissions and support employer branding initiatives.

Requirements

• 2–5 years in recruiting coordination, talent acquisition, HR ops, or executive support.
• Exceptional organizational skills; never drops a thread.
• Comfortable working with senior executives with confidence and discretion.
• Tech-fluent: ATS (Greenhouse, BreezyHR, etc.), LinkedIn Recruiter, Teams, PPT.
• High EQ; treats every candidate like the firm's reputation is on the line.
• Self-motivated and accountable in a remote-first setting.
• Bonus: recruiting experience in professional services, financial services, or PE-backed firms; exposure to executive search.