Sr. Recruiting Coordinator

About the Role:

At PitchBook we believe our people are what set us apart, and as a member of the People team your contributions will directly impact the success of our employees and the company.  PitchBook is a values-driven company. Our team embodies these values in everything we do, and we take pride in setting a positive example for our colleagues at all levels.

The People team fosters a culture of collaboration, and we hold ourselves to a high bar to consistently deliver an exceptional employee experience. We create a positive environment where employees are supported and empowered to do their best work. We push ourselves to continuously learn while leveraging diverse skill sets and perspectives to create employee-centric programs that are as impactful as they are fun. If you are driven to do great work and are committed to doing your job with passion, you have found the right team!

At PitchBook we believe our people are what set us apart, and as a member of the People team your contributions will directly impact the success of our employees and the company.  PitchBook is a values-driven company. Our team embodies these values in everything we do and we take pride in setting a positive example for our colleagues at all levels. 

The People team fosters a culture of collaboration, and we hold ourselves to a high bar to consistently deliver an exceptional employee experience. We create a positive environment where employees are supported and empowered to do their best work. We push ourselves to continuously learn while leveraging diverse skillsets and perspectives to create employee-centric programs that are as impactful as they are fun. If you are driven to do great work and are committed to doing your job with passion, you have found the right team!  

Primary Job Responsibilities:

• Create an exceptional experience for all candidates and employees throughout the interview process  
• Own the end-to-end interview scheduling process including phone screens, virtual and onsite interviews, and debrief sessions while consistently meeting and exceeding internal SLAs and performance metrics
• Serve as a subject matter expert and escalation point for complex scheduling scenarios, including executive-level and multi-panel interviews across time zones
• Responsible for part-time front desk coverage, including greeting candidates and guests of PitchBook and ensuring an exceptional in person experience 
• Own communication with candidates, recruiters and interview teams on any logistics related to interviewing  
• Maintain integrity of PitchBook’s Applicant Tracking System (ATS), and ensure we are taking advantage of every efficiency  
• Open new job requisitions, while ensuring accuracy and consistency in posting across job boards  
• Responsible for effectively managing the background check process 
• Attend intake meetings with recruiters and hiring managers, as needed, to develop an understanding of open roles, and stay actively engaged in the progress of open searches 
• Utilize the ATS and our other metric tools to track and report on metrics  
• Partner with recruiters and hiring teams to identify operational gaps in coordination workflows and implement improvements that enhance efficiency, communication, and candidate experience 
• Participate in audits, reporting, and other data analytics activities 
• Partner, as needed, with recruiters to build and sustain diverse, high-quality talent pipelines aligned to current and future hiring needs
• Partner with the recruiters, HR Business Partners, and HR Operations team to maintain and update job descriptions, including auditing posted job descriptions 
• Support the vision and values of the company through role modeling and encouraging desired behaviors 
• Participate in various company initiatives and projects as requested 

 Basic Qualifications 

• 3+ years of experience in a recruiting coordinator role 
• 3+ years previous experience with an applicant tracking system 

 Preferred Qualifications 

• Bachelor’s degree, Communications, Human Resources, or related field 
• Demonstrated curiosity and a genuine interest in talent acquisition 
• Strong organizational skills with excellent attention to detail and ability to meet deadlines  
• Proven talent to think on your feet and handle issues with resourceful solutions  
• Demonstrated prior success in a role requiring extensive internal and external customer interaction
• Excellent verbal and written communication skills 
• Comfortable working with stakeholders at all levels within the organization
• Experienced in handling ambiguity and shifting priorities 
• Must be able to work independently and as a team member in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands 
• Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily. (Experience with Greenhouse or Workday is a plus)
• Must be authorized to work in the United States without the need for visa sponsorship now or in the future

Benefits + Compensation at PitchBook:

Physical Health            

• Comprehensive health benefits
• Additional medical wellness incentives 
• STD, LTD, AD&D, and life insurance

Emotional Health 

• Paid sabbatical program after four years
• Paid family and paternity leave 
• Annual educational stipend
• Ability to apply for tuition reimbursement
• CFA exam stipend 
• Robust training programs on industry and soft skills 
• Employee assistance program
• Generous allotment of vacation days, sick days, and volunteer days

Social Health 

• Matching gifts program
• Employee resource groups
• Subsidized emergency childcare  
• Dependent Care FSA
• Company-wide events
• Employee referral bonus program  
• Quarterly team building events

Financial Health 

• 401k match
• Shared ownership employee stock program 
• Monthly transportation stipend

*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment. 

Compensation

• This position is non-exempt and paid a salary of $65,000-$75,000
• Target annual bonus percentage: 7.5%

Working Conditions:

At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments—those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices—that simply can’t be replicated remotely. This role is expected to be in the office 5 days a week.

The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.

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