Accounts Payable Supervisor – Hospitality, Food and Beverage Industry

Role Overview

• Manage the full AP cycle from invoice receipt and GL coding to payment execution and reconciliation
• Handle accruals accurately and on schedule
• Make independent payment timing decisions based on cash flow position
• Serve as the primary point of contact for vendor and client communication, including disputes, follow-ups, and status updates via email and phone
• Maintain accurate and organized records in QuickBooks Online
• Identify and flag discrepancies before they escalate
• Collaborate with internal teams and US-based clients, providing clear and timely updates throughout

Requirements

• Hands-on experience coding bills to GL accounts and managing accruals within Food & Beverage or Hospitality environments
• Proven track record of independently owning the Accounts Payable function, not just supporting AP processes
• Experience making payment prioritization decisions during tight cash flow periods, ideally in fast-paced restaurant, hospitality, or multi-location Food & Beverage operations
• Demonstrated ability to handle billing disputes and manage vendor or client communication without escalation in a hospitality or service-driven setting
• Proficient in QuickBooks Online, preferably used in Food & Beverage or Hospitality accounting workflows
• Strong written and verbal communication skills with the ability to represent the company professionally in client-facing and vendor-facing interactions
• Comfortable working US business hours and communicating across multiple time zones
• Highly organized with the ability to manage competing priorities and meet deadlines independently without micromanagement

Benefits

• Health insurance for contractors
• Holiday extra pay
• Work hours generally align with standard U.S. business hours, with some flexibility depending on client needs
• 100% home-based position
• Mental health days to support team well-being
• Performance-based incentives in addition to base salary
• Annual review and appraisal process
• Opportunities for professional growth and advancement within the company