HR, Payroll & Compliance Specialist

Role Overview

• Manage day-to-day HR operations for Philippines-based and remote team members
• Own and run the payroll process for Philippines-based team members
• Collect, review, and validate timesheets, attendance records, leave records, and payroll inputs
• Calculate regular pay, overtime, night differential, holiday pay, bonuses, deductions, allowances, leave adjustments, and final pay
• Prepare payroll summaries, payroll reports, and payment-ready payroll files for review and approval
• Coordinate with leadership, accounting, bookkeeping, banking partners, payroll providers, or external compliance partners as needed
• Support compliance with Philippine statutory benefits and government requirements, including SSS, PhilHealth, Pag-IBIG, BIR-related payroll documentation, 13th month pay, holiday pay, overtime pay, night differential pay, leave entitlements, and other applicable requirements
• Maintain accurate payroll records, employee records, contracts, HR files, organizational charts, and compliance documentation
• Handle employee onboarding, orientation, documentation, regularization tracking, and offboarding
• Support employee relations, workplace concerns, policy guidance, and internal HR support
• Ensure HR policies, contracts, and procedures are aligned with applicable Philippine labor laws and employment standards
• Track attendance, leaves, regularization dates, employment status changes, performance review schedules, and HR compliance deadlines
• Prepare and maintain HR and payroll reports for leadership review
• Support performance evaluations, employee development documentation, corrective action documentation, and employee engagement initiatives
• Review and improve HR workflows, payroll processes, templates, contracts, handbooks, checklists, and internal policies
• Ensure confidentiality, accuracy, and proper handling of sensitive employee, payroll, and company information
• Stay updated on Philippine labor law, payroll compliance, statutory contribution updates, wage orders, and government reporting requirements
• Recommend process improvements that reduce manual work, prevent payroll errors, improve documentation, and make HR operations easier for management and employees

Requirements

• Minimum of 5 years of experience in HR, payroll, people operations, or HR compliance
• Strong knowledge of Philippine labor laws, employment standards, payroll rules, and statutory benefits
• Hands-on experience running or coordinating payroll in the Philippines
• Familiarity with SSS, PhilHealth, Pag-IBIG, BIR payroll-related requirements, 13th month pay, holiday pay, overtime, night differential, leave credits, final pay, and employment documentation
• Experience handling employee onboarding, employee relations, HR records, contracts, regularization, offboarding, and performance documentation
• Strong attention to detail and ability to manage confidential information
• Excellent communication, organization, and problem-solving skills
• Ability to work independently in a remote environment
• Experience coordinating with finance, bookkeeping, accounting, payroll providers, banking partners, or government compliance partners
• Bachelor’s degree in Human Resources, Business Administration, Psychology, Accounting, or a related field
• HR, payroll, or compliance certifications are a plus
• Experience supporting remote, BPO, staffing, outsourcing, or international teams is highly preferred
• Strong English communication skills required

Benefits

• Competitive salary with potential increases based on performance
• Full-time position, 40 working hours per week
• Paid training and performance-based bonuses
• Applicable statutory or government-mandated benefits, based on location and engagement structure
• Holiday pay, overtime pay, night differential pay, 13th month pay, and applicable bonuses, where required
• Leave credits and additional benefits after regularization, where applicable
• Long-term remote role with opportunities to improve HR systems, payroll processes, and compliance workflows