Administrative Assistant – Operations

Role Overview

• Partner closely with senior leadership to manage complex calendars, priorities, and scheduling across multiple stakeholders
• Coordinate meetings, travel, and logistics with a high level of accuracy and attention to detail
• Prepare reports, presentations, and business correspondence to support team initiatives and decision-making
• Manage expense reporting and administrative workflows with a focus on timeliness and quality
• Support special projects and contribute to team initiatives within Global Trade & Standby Services
• Proactively identify and resolve administrative challenges, helping the team stay organized and forward-focused
• Serve as a key point of coordination across internal partners and teams

Requirements

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Strong written and verbal communication skills
• Ability to interpret data, generate reports, and support business needs
• Proven ability to manage multiple deadlines and competing priorities
• Experience supporting senior leaders or working in a fast-paced corporate environment

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law