Bookkeeper – Contracts Management Specialist

Role Overview

• Manage AP/AR functions for the organization by performing routine bookkeeping functions using QuickBooks Online (QBO).
• Recording income and expenses including accurate coding for expenses, invoices, and donations from all sources.
• Managing grantee disbursements.
• Reconciling credit card statements.
• Generating AR invoices to ensure timely receipt of grant funds.
• Ensuring the proper recording of online donations.
• Managing month-end close.
• Maintain financial records in accordance with financial policy.
• Generate financial reports from QBO as requested.
• Work in partnership for CPA and Grants Management Specialist on monthly financial statements and fund reporting.
• Serve as a key point of contact for external auditor.
• Draft and facilitate the execution of contracts.
• Manage vendor onboarding process.
• Monitor and ensure accurate and timely contract draws.

Requirements

• Bachelor’s degree in accounting, management, business, or a similar field is required.
• Minimum three years of experience in bookkeeping for a nonprofit organization, and an understanding of vendor, consultant, and funder contracts.
• Knowledge of GAAP accounting and high proficiency in QuickBooks Online or similar accounting application is required.
• Advanced knowledge of Microsoft Office Suite, especially Excel.
• Experience using Adobe Acrobat to edit forms and documents.
• Ability to communicate effectively and collegially, both verbally and in writing.

Benefits

• Generous coverage of employee’s premiums for medical, dental, vision, life, STD/LTD insurances paid by Voices.
• Generous paid vacation, sick/wellness, and holiday leave.
• Competitive match to 401K retirement contributions.
• Professional development and technology allowances.