Upload edited patient photos into Moxie EHR while maintaining accurate documentation and HIPAA compliance.
Edit patient photos by removing backgrounds using the practice's RX application.
Upload AI-generated clinical notes from ScrapScriber into the appropriate patient charts.
Ensure all patient documentation, including photos and notes, is complete, accurate, and properly attached to the correct medical record.
Complete all charting within the required 24-hour turnaround time following patient appointments.
Maintain the integrity and confidentiality of patient medical records at all times.
Work efficiently across multiple healthcare platforms, including: RX App, Moxie Electronic Health Records (EHR), ScrapScriber.
Help streamline clinic operations by reducing the administrative workload of the operations team.

Previous experience working in a medical or healthcare environment
Experience using Electronic Health Record (EHR) systems (Moxie experience is a plus)
Strong understanding of HIPAA regulations and patient confidentiality
Experience handling medical documentation and patient records
Photo editing skills, particularly background removal
Excellent attention to detail and organizational skills
Ability to meet strict deadlines consistently
Strong computer literacy and the ability to learn new software quickly
Ability to multitask across several applications and systems
Excellent communication and time management skills
Experience supporting a medical spa, aesthetics clinic, or cosmetic practice is highly preferred
Willingness to work exclusively with our practice during scheduled hours

Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

Part-time Medical Records & Charting Assistant

Key skills